How to use Gmail’s best new feature for 2019


The new Gmail feature lets you schedule emails.


Derek Poore/CNET

Google killed Inbox, which was probably the worst way the megacorp celebrated its 15th Gmail anniversary. (Don’t worry if you’re still in mourning: You can use these apps instead.) But it also included this gem we’ve been hoping and wishing and praying for for years. Now you can schedule emails to send on a specific day and time. It’s a lot like Boomerang, only it’s built right into Gmail, which makes it a million times more convenient. You can schedule emails up to 49 years in advance.

Scheduling your emails to send later is useful when you:

  • Don’t want your email to get lost in the shuffle because you sent it too late at night or during the big game
  • Don’t want to be the jerk sending work email on a Saturday
  • Want to look thoughtful (by remembering a friend’s birthday) or productive (by blasting out emails at 8 a.m. on a Monday morning) 

Scheduling Gmail messages will work from your personal and corporate accounts, but it hasn’t arrived in everyone’s email account just yet. Once it’s been pushed to you — and that’s just the luck of the draw — you’ll have to refresh the page to see it kick in. When it does, you’ll see an arrow by the send button in the browser or the stacked three dots in the app.

Here’s how to get started.

From Gmail in your browser

schedule-send

Select Schedule send from the dropdown arrow.


Screenshot by Katie Conner/CBS Interactive

When you’re done composing your email and you’re ready to schedule it:

Step 1: Locate the dropdown arrow near the send button.

Step 2: Click the arrow and then click “Schedule send.”

Step 3: A menu will appear that lets you can choose the date and time you would like the email to be sent.

Step 4: Select the time and click Schedule send. A message box will appear in the bottom left corner that says “Send scheduled for…” where you can hit undo if you’ve made a mistake or view the message.

From the Gmail app on your phone or tablet

schedule-time

Schedule a date and time to send an email.


Screenshot by Katie Conner/CBS Interactive

Stacked three dots

From your mobile phone, locate the three stacked dots.


Screenshot by Katie Conner/CBS Interactive

Step 1: If you’re using the Gmail app to send an email, locate the stacked three dots in the upper-right-hand side.

Step 2: Tap the dots and select “Schedule send.”

Step 3: From there, a menu will appear and you can add the date and time of your send.

Step 4: Click Schedule send. A message box will appear in the bottom-left corner that says “Send scheduled for…”. You can undo the action or view your message.

What if I need to update or delete the email?

If you decide you don’t want to send the email after all, you can still delete it as long as you get to it before the scheduled time. 

Simply click on Scheduled on the main menu, choose the email you would like to delete, and select “Cancel send.”

If you need to update the time or date that the email is scheduled to send, cancel the email. A draft will appear where you can edit the content of the email and repeat the steps listed above.

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Originally published April 11 at 4 a.m. PT.



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